Vacancies

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees. Across the markets we serve, our teams share the value that people matter – employees, customers and community. Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

What will your day look like?

As a Store Manager you will be responsible for managing all aspects of the service operation in our retail store. You will ensure the store operates efficiently and effectively and be responsible for motivating and invigorating all of your employees to provide our customers with the best store experience, fresh food offerings and customer service at all times, thus hitting key store targets. You will also promote positive culture of a proactive approach to all HSE rules and regulations, with a safety first mind-set in everything we do.

Your Responsibilities:

• To oversee and ensure the smooth running of the stores.
• You will work collaboratively with your Regional Store Manager in setting, monitoring and achieving the sales targets set out with the team on gross profit margin, net margin, waste and other KPIs.
• You will insure all new employees are inducted and trained to the highest standards in all aspects of their role, in accordance with policies, procedures and best practice of the company;
• You will be responsible for ensuring security and health and safety standards upheld, protecting customers and employees through providing a safe store environment during COVID19 and thereafter.
• You will be encouraging Staff to engage in upselling promotional offers and helping to train staff to identify opportunities to upsell and how to do so.
• Stock Control Management is a key part to your position and managing all process around this in line with our company standards is essential.
• You will manage all aspects of your employee rostering, annual leave while practicing good GDPR measures with these records in line with our GDPR policy.
• Ensure merchandising and presentation of entire store is always of the highest standard and in accordance with relevant store planograms and guidelines ensuring government guidelines of social distancing are adhered to.
• You will be engaging with new initiatives and embrace new ways of working with a positive can-do attitude and you will thrive to do this with you lead by example attitude.

What we look for in you:

We want you to thrive within our organisation and experience has shown us that the best managers are highly driven with a strong work ethic, who lead their team by example, and who are superb under pressure at maintaining and promoting a happy, safe and inclusive work environment. With these personal attributes you will also have:

• Ideally a minimum of 2-3 years` experience in a dynamic retail management position.
• Proven skills managing people and communicating effectively
• A proven track record of hitting KPIs / targets.
• Hands on exposure to stock management, financial management & reporting systems.
• Strong knowledge and experience of reading and actioning reports.
• Good knowledge of Microsoft Office (Excel, Word).

Personal Characteristics, Knowledge & Skills

• Strong customer service skills and professional demeanor.
• Strong time management skills.
• Ability to follow Health and Safety regulations.
• Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation

Top Oil has a vacancy for an Oil Tanker Driver.

If you hold a current C Licence, ADR/Hazchem qualifications and are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

• To treat all customers in a professional and courteous manner.
• To provide all customers with a safe and professional service in accordance with company delivery procedures
• Maintain good relations with existing customers
• Promote the company, service and products at all times
• Be alert to sales opportunities and pass relevant leads to the Depot

Vehicles:

• Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
• Ensure the best care and use of the Company’s vehicle and equipment
• Report vehicle defects to supervisor immediately

Vehicle Loading And Delivery:

• Load/unload your vehicle safely in accordance with Company procedures and legal standards.
• Deliver oil to customers in a safe efficient manner in accordance with Company procedures.
• At all times handle oil giving due care and regard to the environment.
• Load your vehicle taking into consideration delivery route and load distribution required for each day.
• Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration:

• Complete the drivers stock reconciliation sheet on a daily basis
• Complete a loading docket for each loading to your truck
• Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
• Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
• Complete daily and weekly vehicle checklists as required
• Read the Company Drivers Handbook carefully and follow the guidelines as required
• Complete detailed written incident reports

Cash:

• Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

Other

• At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
• Avoid loss or damage to goods or property
• Participate in all company training and awareness programmes

Experience and Qualifications

• Must hold a current C License
• ADR / Haz Chem certificate is essential
• CPC Certificates essential
• Experience in the Logistics / Freight or Ideally Oil industry is essential

Personal Characteristics, Knowledge & Skills

• Strong customer service skills and professional demeanor.
• Strong time management skills.
• Ability to follow Health and Safety regulations.
• Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation

Top Oil has a vacancy for a Finance Assistant (maternity cover) in our Company owned service stations Finance Department. This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

Reports to: Financial Controller

Primary Purpose of the Role: The person will be a key member of the Finance Function, working with the Financial Controller and assisting in the day to day operations of the finance department. This role is ideal for a candidate looking to develop into a Finance role.

The Job:

Main Duties/Responsibilities:

• Responsible for a number of key accounting processes and the reconciliation of related control accounts
• Maintain Creditors ledger including booking invoices and allocating payments
• Reconciliation of Creditor balances
• Perform daily data import process and ensure issues are resolved
• Build strong working relationships with suppliers and staff to ensure issues and queries are resolved
• Assist with the month end close process (balance sheet and profit and loss)
• Assist with the year end audit
• Other finance duties and tasks as required by the Financial Controller

Qualifications and Experience Required:

• A minimum of 3 years experience working in a similar role in a finance department
• An ability to multitask whilst prioritising deadlines
• Excellent organisational, analytical and time management skills
• The candidate will have excellent attention to detail and problem solving skills
• Numerate with good PC (MS Excel, Word) skills
• Third level Finance qualification or equivalent - IATI, partly qualified ACCA/CIMA
• Previous experience using JD Edwards an advantage
• Strong communication skills (verbal & written)

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees.  Across the markets we serve, our teams share the value that people matter – employees, customers and community.   Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

What you can expect in a typical day:

The Irish Sales and Marketing business (Top Oil) is on a journey to become the industry leader. The appointment of an Inside Sales Representative will help to drive the Commercial fuel agenda in the Commercial Business. The right person will work off their own initiative, structure their own day while being responsible for selling commercial fuels to new and existing customers over the phone.

This role will report directly to Domestic Sales Manager whilst working closely with Commercial Sales Manager and Local Business Development manager.

Key Responsibilities:

• You will be maintaining and developing relationships with our existing long-term customers focusing on customer delivery, margin and retention whilst driving the commercial agenda
• Setting up new domestic/commercial customers while the customer is on the phone ensuring data is accurate and complete
• You will be proactive in prospecting new business and maintain existing and targeting inactive through telephone and email-based selling throughout the region
• We want you to work off your own initiative to develop and maintain a pro-active attitude towards clients and client requests
• First point of contact on the phones ensuring all incoming calls are handled in an efficient manner
• You will be ensuring first-class Customer Service levels are always met
• Working closely with our operations team to ensure timely delivery to all customers
• Achieving monthly targets - volume, margin, Ebitda, New/Inactive business
• Maintain and update sales pipeline in Salesforce in accordance with company guidelines
• Work hand in hand with the Business Development Managers in your area
• Full responsibility for commercial accounts for your area with a view to maximizing volume
• Ensure customer data is kept up to date on all accounts – eg…address, sales contact name and number, email, credit limits, eircode, products, delivery details, safety information
• Manage the commercial aged debt proactively ensuring accounts are paid within agreed credit terms & eft/DD Conversions are managed proactively
• Provide update on overdue accounts to Credit Manager as per company guidelines
• Complete weekly outbound campaigns to achieve set targets

What you’ll need to succeed:

• Experience in oil industry is desirable
• Superior customer service skills with the ability to identify a customer’s needs efficiently
• The ability to prioritize workload
• We want you to be confident to work off your own initiative
• Fluent in English both written and oral
• PC literate – MS Office and Outlook

Personal skills:

• Ability to understand and develop business cases, understand cost/benefit models and ability to take calculated risks
• Ability to champion Irving Oil’s/Top Oils values, goals and objectives
• Strong judgement and ability to identify critical situations and respond accordingly
• A drive to succeed

Education and experience

• A least 3 years comparable experience in a sales/telesales role
• Knowledge of the industry and its competitors

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees. Across the markets we serve, our teams share the value that people matter – employees, customers and community. Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

What you can expect in a typical day:

The terminal is located across two separate sites in Dublin Port and is an Upper Tier COMAH site (Chemicals Act - Control of Major Accident Hazards Regulations). With large storage tanks supplied by ships using the facilities at Dublin port jetties, product is pumped into storage from the jetty, stored in tanks and then loaded onto road tankers for distribution by road.
 

The Terminal Maintenance Engineer is responsible for supporting the terminal maintenance programme to ensure the terminal operates in a safe and efficient manner to enable the importation, storage and discharge of fuels to our downstream and customer business. In this role, you will support in the smooth and reliable operation of equipment and systems, contributing directly to operational excellence.

Main Duties & Responsibilities:

• Ensure planned preventive maintenance checks are completed and coordinate non-routine preventative maintenance
• Conduct routine inspections to address and forecast plant fatigue and respond promptly to breakdowns to keep operations running smoothly and avoid unnecessary downtime
• Maintain and update computerised maintenance management system
• Responsible for drafting and updating policy documents and procedures as required
• Provide supervision of maintenance contractors in line with permit-to-work procedures
• Review of contractor risk assessment and method statements
• Provide support for the permit to work system - ensuring hot work permits, confined space entry permits, and equipment isolation certificates are always in place and in date
• Support and coordinate the EHS induction training of contract workers and model best practice in EHS behaviours
• Provide support in the development of risk assessments to ensure safe terminal operations
• Provide support in the completion of incident reporting and accident investigation
• Provide support to the team on capital investment projects and obtain competitive quotes for work/projects as required
• Support continuous improvement initiatives

What you’ll need to succeed:

• Have a good understanding of oil terminal operations
• Have a track record of successful continuous improvement initiatives and proven results
• Strong attention to detail
• Strong capability to multi-task and work in a fast-paced environment
• Strong interpersonal and negotiating skills
• Effective at problem solving and making decisions
• Highly organized and be able to prioritize effectively
• Please note the job is based in Dublin 5 days a week on site

Professional Skills & Education:

• Third level qualification in mechanical, electrical engineering or technical equivalent
• Ability to read P&IDs and understanding LOTO protocols
• Excellent EHS knowledge
• Strong judgment and ability to identify critical situations and respond accordingly
• Ability to communicate effectively with all levels within the organization and influence
• Ability to champion Irving Oil’s/Top Oils values, goals and objectives
• Ability to work in a team environment
• Proficiency in MS Office/Access/Excel