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Job Title Financial Accountant
Location EastPoint Business Park
Job Type full-time
Date Posted September 19 2018

Top Oil has a vacancy for an Financial Accountant in our Finance Department. This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.  If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

 

Title:                           Financial Accountant

Reports to:                Financial Controller

 

Main Purpose of Job:

The person will be a key member of the Finance Function, working with the Financial Controller and assisting in the preparation of the Monthly Management Accounts, Annual Budget and Year-end audit.                          

 

Main Duties/Responsibilities:

  • Assisting in the preparation of the Management Accounts, with responsibility for key areas of the P & L and Balance Sheet.
  • This will include the preparation and review of Channel & Depot reporting including the analysis of the results versus budget and prior year.
  • Assisting in preparation and review of the Annual Budget and Forecast process.
  • Assisting in reviewing & updating of financial controls to ensure the integrity of the financial records.
  • Contributing to the year-end audit and statutory accounting process for 3 statutory companies.
  • The preparation of regulatory returns on monthly and bi monthly basis.
  • The provision of ad-hoc information to the business

 

Qualifications and Experience Required

  • A qualified accountant, with at least two years post qualification experience, (with experience in a finance function being an advantage)
  • Have experience of bringing accounts to P & L and Balance Sheet stage
  • Demonstrate strong Management Accounting knowledge
  • Experienced in budgeting in both P & L and Balance sheets and have a strong understanding of variance analysis and reporting.
  • Demonstrate an ability to manage workloads to meet reporting timelines.
  • Have worked with an ERP system, JDE accounting systems experience advantageous but not essential
  • The candidate will be a self-starter, comfortable working on their own initiative
  • Numerate with good PC (MS Excel, Word) skills

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Tedcastle Oil Products Unlimited Company is an equal opportunities employer

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title IT Support Engineer
Location EastPoint Business Park
Job Type full-time
Date Posted September 03 2018

Top Oil has a vacancy for an IT Support Engineer.  The position is based in our Head Office in EastPoint Business Park, Dublin 3. You will always be focused on your customer and never lose sight of the importance of IT as a business tool for your colleagues.   You love solving problems and helping non-techies navigate IT.  If this sounds like you, please apply!

 Job Title:                    IT Support Engineer

Reporting to:            IS Manager

 

Primary Purpose of Job: The IT Support Engineer provides technical assistance to computer users across the organisation, either in person, via telephone or electronically. 

 

Main Duties / Responsibilities

  • Provide first-line technical support and assistance to internal customers on all matters relating to IT through the IT Helpdesk
  • Log, track and monitor all help desk interactions to ensure a timely resolution and maintain thorough communication with the user until the help desk request can be closed
  • Use strong analytical skills to analyse and resolve technical issues relating to a broad range of IT hardware and software applications and quickly escalate issues that require urgent attention or more senior level support
  • Provide support to the IT department as needed
  • Support on the documentation of procedures and processes in order to support the IT Helpdesk
  • Procure, install and configure user PCs, Laptops, Software, Phones, Printers and other devices as required
  • Maintain accurate hardware and software inventory and prepare periodic helpdesk activity reports
  • Participate in projects as required to facilitate improvements to business processes and/or infrastructure
  • Although based in head office, you will occasionally travel to other sites in the company

 

Qualifications & Experience Required

  • Bachelor’s degree in Information Technology or related field
  • A minimum of 3-5 years IT Experience (Helpdesk and Support)
  • Previous experience in IT Helpdesk including supervision of IT helpdesk ticketing system and liaising with 3rd party support
  • Advanced level experience and working knowledge of computer hardware, network printers, Windows operating systems, Citrix, Exchange Server and Active Directory-Users/Group and Policies
  • Strong network experience which includes TCP/IP, VPN, Wi-Fi, LAN, WAN, Switches and Cabling
  • Working experience of VMWare, Citrix, MS Office, Backup Software, Server hardware and operating systems, Mobile devices (Smart phones and Tablets)
  • A broad technical knowledge will be required to meet the ever-changing challenges of the business.
  • Microsoft Certifications a distinct advantage
  • Working knowledge of SQL server/Web technologies/Scripting an advantage

Personal Characteristics, Knowledge & Skills

  • Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation
  • Customer service oriented and professional demeanour
  • Ability to communicate effectively in writing and verbally, both formally and informally. Strong skills in compiling documentation.  Excellent active listening skills
  • Solid problem solving, critical thinking and root cause analysis skills
  • Ability to work under pressure
  • Strong time management skills, able to multitask and set priorities
  • Ability to work on own initiative
  • Fine attention to detail and quality of work
  • Ability to work in a team environment
  • Able to instruct or teach others on IT, especially remotely

Additional Requirements

As the company has locations across Ireland, there will be some travel involved therefore own transport and a full driving licence is required.  Appropriate mileage will be paid.

 

Other Conditions

As the business operates 7 days a week, there will be some requirement to provide cover or be on call outside of normal working hours.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title Shipping and Operations Supervisor
Location Dublin Port
Job Type full-time
Date Posted August 30 2018

Top Oil has a vacancy for a Shipping and Operations Supervisor. If you a have experience of oil terminal operations and would like to grow your knowledge and competence in all aspects of oil terminal operations, with a view to progressing your career in this specialised field of work, this may be the role for you.

 

Job Title:                       Shipping and Operations Supervisor

Reporting to:                 Head of Terminal Operations

 

General Purpose of Role: The Shipping and Operations Supervisor will be capable of supervising all aspects of oil terminal operations at Top Oil’s Dublin Terminal and also provide supervision at a strategic oil storage location in Ringsend, Dublin. A key part of the role is the organisation and supervision of maintenance contractors. Typically, the role will involve two days per week at Ringsend and three days at Top Oil’s Dublin Port Terminal.

 

Duties and Responsibilities Include:

HSE

  • Understanding and promoting Top Oil’s Safety management system
  • Ensure all terminal policies and operation procedures are complied with
  • Be fully familiar with relevant emergency response plans and procedures
  • Reporting of any defects or unsafe acts or conditions
  • Ensure all accidents and near misses are brought to the attention of the Head of Terminal Operations

Ringsend 

  • Supervision of all on-site activities
  • Scheduling of site maintenance programme
  • Ensure contractors on-site have a safe system of work
  • Implement management of change procedure as required
  • Support audits and review of safety management system
  • Maintain all necessary records
  • Attend regular monthly meetings with site owner

Shipping

  • Coordinating Top Oil shipping schedule at Dublin Port Jetties
  • Optimising contract staff resources to ensure safety and efficient ship discharge to Top Oil’s storage tanks
  • Ensuring all product quality control procedures are implemented
  • Setting standards to ensure timely discharge of ships, investigation of any delays
  • Providing support to the supply team to minimise potential demurrage claims

 Terminal Operations

  • Supervision of all terminal activities including vehicle loading
  • Supervision of maintenance contractors on-site, issuing permits to work
  • Providing holiday cover if and when required

 

Person Specification:

 The ideal candidate will have a strong understanding of oil terminal operations, including all aspects of shipping discharge supervision.  Excellent IT Skills required to include Microsoft packages especially Excel.

Personal Characteristics

  •  Dedicated to delivering safe operations
  • Attention to detail and a keen focus on important tasks is essential
  • Demonstrates initiative and responsibility
  • Excellent interpersonal skills
  • Warm, personable, enthusiastic and approachable
  • Ability to communicate effectively in writing and verbally, both formally and informally
  • Excellent organisational skills
  • Ability to work to deadlines
  • Organised with a strong work ethic
  • Enjoys working in a team

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKs AND DUTIES ADDED FROM TIME TO TIME

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title Operations Executive
Location EastPoint Business Park
Job Type full-time
Date Posted August 27 2018

Top Oil has a vacancy for an Operations Executive (Maternity Contract). This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.  

 Job Title:               Operations Executive (Maternity Contract)

Reporting to:          Manager – Business Operations

 

Main Purpose of Job:

Working within the Business Support team to support the network of depot locations both in ROI and NI by ensuring all monthly processing at depot level is completed accurately and within agreed deadlines. Monitoring, auditing and reporting on key areas of the business to include stock management, cash controls and monthly KPI’s.

 

Main Duties/ Responsibilities:

  • Act as a primary point of liaison with the depot network on queries, dealing directly with or escalating queries as required to team members and management
  • Process stock and cash transactions for a number of company owned locations on a daily basis
  • To provide business support to the management team within the Direct channel
  • Analyse information relating to stock and cash transactions daily, weekly and investigating these discrepancies as necessary with depot staff
  • Communicating regularly with the with the depots and identifying corrective action in line with the policy requirements
  • Prepare routine management and ad hoc reporting to include – Stock Reports, Domestic Debtors, Cash Analysis on a daily, weekly, monthly basis
  • Work with the department and depot network to ensure month-end close off is completed fully and on time each month
  • Provide cover for other members of the department or depot support teams as required
  • Complete ad hoc administration duties as required to ensure the smooth running of the depot

 

Qualifications Required:

  • Strong excel skills essential
  • Working knowledge of in-house ERP system (JDE preferable)
  • Accounting Qualification desirable e.g. IATI
  • Ability to work in a team environment
  • Background working in the retail environment an advantage

 

Job-Related Characteristics:

  • Friendly and outgoing personality
  • Excellent organisational abilities
  • Ability to work under pressure and to work on own initiative
  • Ability to work with team and co-ordinate results
  • Willingness to go the extra mile

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title HR Administrator
Location EastPoint Business Park
Job Type full-time
Date Posted August 14 2018

Top Oil has a vacancy for a HR Administrator. The position is based in our Head Office in EastPoint Business Park, Dublin 3 and there is a company funded bus from the city centre for those who do not drive.  You will love organising and being organised, enjoy interaction with people and know when to be discrete. MS Excel is your forte. You may be a career HR Administrator or an Administrator from another area or you may have had a career in a different field and welcome a change. If this sounds like you, please apply!

Job Title:                       Human Resources Administrator

Reporting to:                 HR Manager

 

General Purpose of Role: The HR Administrator will support the HR Manager and HR Generalist, providing administrative support and assisting with all aspects of the HR function.

Duties and Responsibilities Include:

HR Support

  • Maintaining database and files with all updates relating to starters, movers, leavers, promotions, personal employee information etc.
  • Maintaining employment contracts and training records on employee files
  • Producing monthly reports e.g. Headcount, Absence Management, Attendance and Annual Leave
  • Updating and maintaining the Company fire wallets on a fortnightly basis
  • Maintaining attendance & leave records & liaising with Managers to ensure local records are maintained correctly
  • Supporting the HR Team to arrange training as required
  • Arranging and co-ordinating the HR Induction Programme
  • Administering training programmes

Payroll 

  • Assisting in the preparation of weekly and monthly payroll
  • Liaising with depots to ensure data is collated in a timely manner
  • Working closely with the payroll team to ensure deadlines are adhered to

Employee Engagement

  • Working with the HR Team to provide support to the depot staff as required including dealing with queries on HR and payroll
  • Administer employee engagement activities such as suggestion scheme, purchase and issuing of vouchers for reward & recognition
  • Be a champion for HR and engagement initiatives, formally and informally

 

Other

  • Evaluate current HR administrative procedures and processes and suggest improvements to streamline the system
  • Lots of opportunities to participate in project groups especially those involved with employee engagement
  • Supporting the Probation process by issuing notices and maintaining records
  • Co-ordinate referral of staff for medicals
  • Administering Bike to Work and Taxsaver Commuter Schemes
  • Preparing purchase orders
  • Supporting new employees on joining the Company
  • Minute taking at formal HR meetings
  • Occasionally accompany HR Manager or the HR Generalist to other locations in Ireland to assist with HR activities especially minute taking
  • Maintain up to date information on drivers within the company including licences and penalty points
  • Engaging in specific HR Projects with the HR Manager and carrying out ad hoc administrative duties as required

Person Specification:

 The ideal candidate will have a strong administrative background, not necessarily in HR as training will be provided. This position may suit a person who has administrative experience in other areas and is looking to change career or return to the workforce or could suit a recent HR graduate with a strong administrative flair. Confidentiality is essential due to the highly sensitive nature of the job. Excellent IT Skills required to include Microsoft packages especially Excel.

Personal Characteristics

  •  Attention to detail is essential – both in quality and accuracy
  • Demonstrates initiative and responsibility
  • Excellent interpersonal skills
  • Warm, personable, enthusiastic and approachable while maintaining the necessary confidentiality and discretion essential in HR
  • Ability to communicate effectively in writing and verbally, both formally and informally
  • Excellent organisational skills
  • Ability to work to tight deadlines
  • Organised with a strong work ethic
  • Enjoys working in a team

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title Business Process Administrator (Maternity Cover)
Location EastPoint Business Park
Job Type temporary
Date Posted September 05 2018

Top Oil has a vacancy for an Operations Executive (Maternity Contract). This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.  

 Job Title:               Operations Executive (Maternity Contract)

Reporting to:          Manager – Business Operations

 

Main Purpose of Job:

Working within the Business Support team to support the network of depot locations both in ROI and NI by ensuring all monthly processing at depot level is completed accurately and within agreed deadlines. Monitoring, auditing and reporting on key areas of the business to include stock management, cash controls and monthly KPI’s.

 

Main Duties/ Responsibilities:

  • Act as a primary point of liaison with the depot network on queries, dealing directly with or escalating queries as required to team members and management
  • Process stock and cash transactions for a number of company owned locations on a daily basis
  • To provide business support to the management team within the Direct channel
  • Analyse information relating to stock and cash transactions daily, weekly and investigating these discrepancies as necessary with depot staff
  • Communicating regularly with the with the depots and identifying corrective action in line with the policy requirements
  • Prepare routine management and ad hoc reporting to include – Stock Reports, Domestic Debtors, Cash Analysis on a daily, weekly, monthly basis
  • Work with the department and depot network to ensure month-end close off is completed fully and on time each month
  • Provide cover for other members of the department or depot support teams as required
  • Complete ad hoc administration duties as required to ensure the smooth running of the depot

 

Qualifications Required:

  • Strong excel skills essential
  • Working knowledge of in-house ERP system (JDE preferable)
  • Accounting Qualification desirable e.g. IATI
  • Ability to work in a team environment
  • Background working in the retail environment an advantage

 

Job-Related Characteristics:

  • Friendly and outgoing personality
  • Excellent organisational abilities
  • Ability to work under pressure and to work on own initiative
  • Ability to work with team and co-ordinate results
  • Willingness to go the extra mile

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Business Process Administrator (Maternity Cover)
Location EastPoint Business PArk
Job Type temporary
Date Posted August 14 2018

Top Oil has a vacancy for a Business Process Administrator (Maternity Contract). This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.  

Job Title:                Business Process Administrator (Maternity Contract)

Reporting to:          Manager – Business Operations

Main Purpose of Job:

Working within the Business Support team to support the network of depot locations both in ROI and NI by ensuring all monthly processing at depot level is completed accurately and within agreed deadlines. Monitoring, auditing and reporting on key areas of the business to include stock management, cash controls and monthly KPI’s.

 

Main Duties/ Responsibilities:

  • Act as a primary point of liaison with the depot network on queries, dealing directly with or escalating queries as required to team members and management
  • Process stock and cash transactions for a number of company owned locations on a daily basis
  • To provide business support to the management team within the Direct channel
  • Analyse information relating to stock and cash transactions daily, weekly and investigating these discrepancies as necessary with depot staff
  • Communicating regularly with the with the depots and identifying corrective action in line with the policy requirements
  • Prepare routine management and ad hoc reporting to include – Stock Reports, Domestic Debtors, Cash Analysis on a daily, weekly, monthly basis
  • Work with the department and depot network to ensure month-end close off is completed fully and on time each month
  • Provide cover for other members of the department or depot support teams as required
  • Complete ad hoc administration duties as required to ensure the smooth running of the depot

 

Qualifications Required:

  • Strong excel skills essential
  • Working knowledge of in-house ERP system (JDE preferable)
  • Accounting Qualification desirable e.g. IATI
  • Ability to work in a team environment
  • Background working in the retail environment an advantage

 

Job-Related Characteristics:

  • Friendly and outgoing personality
  • Excellent organisational abilities
  • Ability to work under pressure and to work on own initiative
  • Ability to work with team and co-ordinate results
  • Willingness to go the extra mile

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title Forecourt Attendant
Location Kilbarrack
Job Type part-time
Date Posted July 23 2018

Top Oil has a vacancy for a Part Time Forecourt Attendant. The position is based in Top Oil Service Station, Swan Nest Road, Kilbarrack, Dublin 5. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

 

Title:                              Forecourt Attendant (Part Time)

Reporting to:             Forecourt Supervisor

 

Purpose of the Role: To ensure all yard sales activities are completed promptly and correctly while delivering excellent customer service.

 

Main Duties/Responsibilities:

  •  To deal with customers in a friendly, efficient and helpful manner and be the main point of contact for fuel payment
  • Address customer queries/complaints to a friendly and efficient manner, escalating problems as and when required
  • To ensure all yard sales activities are carried out efficiently including price displays, cash handling, and daily yard reconciliation
  • To carry out general administration duties and tasks
  • To complete the necessary Health and Safety procedures
  • To carry out any other additional duties as required ensuring the smooth running of the depot
  • Maintain the general upkeep and appearance of the forecourt – Ensuring pumps are kept clean at all times
  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

 

Skills and Competencies

  • Customer service focused
  • Motivated, proactive and enthusiastic
  • Ability to work on their own initiative
  • Time management ability
  • Good organisational skills
  • Being courteous, professional and persistent

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

To apply for this position, send your cover letter and CV to humanresources@top.ie no later than Thursday 26th July 2018.

 

 

 

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title Customer Service Representative
Location Castlebar
Job Type part-time
Date Posted July 18 2018

Top Oil has a vacancy for a Part-Time Customer Service Representative. The position is based in Top Oil Castlebar, Moneen Industrial Estate, F23 H243, Castlebar. This is a 12 hour position including Saturday work from 9am until 1pm.  If you are customer service focused, motivated and enthusiastic and have strong attention to detail and multitasking skills and are looking for an opportunity to further your career, please apply!

Title:                                Customer Service Representative

Reporting to:                   CSR Team Leader

 

Primary Purpose of the Role:       To assist in the smooth running of the depot on a day-to-day basis by working primarily on the telephone on both inbound and outbound domestic calls. Responsibilities will include telesales and customer care, involvement in credit control phone calls and co-ordination with reps and drivers to ensure excellent customer service in all areas of the sale.

 

Main Duties and Responsibilities

Customers

 First point of contact on the phones ensuring all incoming calls are handled in an efficient manner

  • Actively converting price quotation queries into sales
  • Ensuring that all customer queries are dealt with and resolved
  • Maintaining good relations with existing customers

 

Database Management

  • Ensuring on line order entry is the primary method of order entry
  • Setting up new domestic customers while the customer is on the phone ensuring data is accurate and complete
  • Checking customer pricing / customer balances while customers are on the phone

 

Business Generation

 

  • Actively targeting lapsed customers on a daily basis
  • Following up on sales calls that aren’t converted first time
  • Up selling to all customers in terms of drop size and products
  • Actively taking part in initiatives to generate prospects
  • Contacting commercial prospects via targeted phone campaigns in order to generate leads to assist the field sales team in increasing market share
  • Increasing new customers by a targeted number per month

 

Credit

  • Encouraging customers pay by credit card or COD for their domestic delivery
  • Contacting customers by phone on a regular basis to collect outstanding amounts

 

Account Management

  • Follow up with all new customers within one week to complete customer service audit
  • Regular contact with key accounts to maintain good relations and create loyalty

 

Administration

  • Carry out administration in relation to customer transactions including sales order entry, customer payments, credit collection
  • Carry out cash & stock reconciliations and other admin duties on an as required basis

 

Other

  • To complete ad hoc administration duties as required ensuring the smooth running of the depot

 

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

 

Qualifications and Experience Required

  • Minimum 2 years’ experience in a customer focused role.
  • Proven ability to meet and exceed targets
  • Experience of working in within a telesales environment
  • IT skills – proficient in Microsoft Excel

 

 Personal Characteristics, Knowledge & Skills

  • Customer Service focused
  • Motivated, proactive and enthusiastic
  • Organisational and time management skills are essential
  • Being courteous, professional and persistent

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

 

Interested candidates can apply by sending their cover letter and CV to humanresources@top.ie no later than Monday 23rd July 2018.

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title IT Support Engineer
Location Head Office
Job Type full-time
Date Posted July 18 2018

Top Oil has a vacancy for an IT Support Engineer.  The position is based in our Head Office in EastPoint Business Park, Dublin 3. You will always be focused on your customer and never lose sight of the importance of IT as a business tool for your colleagues.   You love solving problems and helping non-techies navigate IT.  If this sounds like you, please apply!

 

Job Title:                    IT Support Engineer

Reporting to:            IS Manager

 

Primary Purpose of Job: The IT Support Engineer provides technical assistance to computer users across the organisation, either in person, via telephone or electronically. 

 

Main Duties / Responsibilities

  • Provide first-line technical support and assistance to internal customers on all matters relating to IT through the IT Helpdesk
  • Log, track and monitor all help desk interactions to ensure a timely resolution and maintain thorough communication with the user until the help desk request can be closed
  • Use strong analytical skills to analyse and resolve technical issues relating to a broad range of IT hardware and software applications and quickly escalate issues that require urgent attention or more senior level support
  • Provide support to the IT department as needed
  • Support on the documentation of procedures and processes in order to support the IT Helpdesk
  • Procure, install and configure user PCs, Laptops, Software, Phones, Printers and other devices as required
  • Maintain accurate hardware and software inventory and prepare periodic helpdesk activity reports
  • Participate in projects as required to facilitate improvements to business processes and/or infrastructure
  • Although based in head office, you will occasionally travel to other sites in the company

 

Qualifications & Experience Required

  • Bachelor’s degree in Information Technology or related field
  • A minimum of 3-5 years IT Experience (Helpdesk and Support)
  • Previous experience in IT Helpdesk including supervision of IT helpdesk ticketing system and liaising with 3rd party support
  • Advanced level experience and working knowledge of computer hardware, network printers, Windows operating systems, Citrix, Exchange Server and Active Directory-Users/Group and Policies
  • Strong network experience which includes TCP/IP, VPN, Wi-Fi, LAN, WAN, Switches and Cabling
  • Working experience of VMWare, Citrix, MS Office, Backup Software, Server hardware and operating systems, Mobile devices (Smart phones and Tablets)
  • A broad technical knowledge will be required to meet the ever-changing challenges of the business.
  • Microsoft Certifications a distinct advantage
  • Working knowledge of SQL server/Web technologies/Scripting an advantage

 

Personal Characteristics, Knowledge & Skills

  • Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation
  • Customer service oriented and professional demeanour
  • Ability to communicate effectively in writing and verbally, both formally and informally. Strong skills in compiling documentation.  Excellent active listening skills
  • Solid problem solving, critical thinking and root cause analysis skills
  • Ability to work under pressure
  • Strong time management skills, able to multitask and set priorities
  • Ability to work on own initiative
  • Fine attention to detail and quality of work
  • Ability to work in a team environment
  • Able to instruct or teach others on IT, especially remotely

 

Additional Requirements

As the company has locations across Ireland, there will be some travel involved therefore own transport and a full driving licence is required.  Appropriate mileage will be paid.

 

Other Conditions

As the business operates 7 days a week, there will be some requirement to provide cover or be on call outside of normal working hours.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
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Position Filled
Job Title Fuel Card Inside Sales Executive
Location Head Office
Job Type full-time
Date Posted July 13 2018

Top Oil has a vacancy for an Inside Sales Executive. This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.  If you are passionate about sales, have great communication skills and are looking for an opportunity to further your career, please apply!

 

 Job Title:                    Fuel Card Inside Sales Executive

Reporting to:            Contact Centre Manager

Primary Purpose of the Role: To make sales and generate leads over the phone via outbound telesales campaigns. Develop and maintain a thorough understanding of our products and services in order to meet or exceed set sales and service targets.

Main Duties / Responsibilities

  • Deliver prepared sales pitches, with the support of call guides that describe products or services, in order to persuade potential customers to purchase Top Oil Fuel Card products or services
  • Respond to and follow up on sales enquiries by both telephone & email
  • Contact businesses by telephone in order to solicit sales of Top Oil products
  • Explain products or services and prices, and answer questions from customers
  • Accurately record customer information in relevant systems
  • Achieve or exceed KPI targets as set by the Contact Centre Manager in respect to sales, quality of work and any other metrics as required
  • Be fully conversant with relevant Data Protection Legislation and abide by same at all times during customer interactions
  • Handle customer sales and service queries via telephone, web-chat, email and any other channel as required

Qualifications & Experience Required

  • Proven track record of B2B and / or B2C sales
  • Minimum of 2 years’ experience in a sales and service role
  • Proven ability to meet and exceed sales and other targets
  • Experience of working within a telesales environment and / or contact centre environment is an advantage.

Personal Characteristics, Knowledge & Skills

  • Team player – working in co-operation with colleagues and local management teams
  • Customer service oriented, excellent telephone manner and professional demeanour
  • Confident / self-starter
  • Ability to work on own initiative
  • Resilient and ‘can-do’ attitude
  • Target and results driven
  • Excellent sales skills
  • Good Computer skills i.e. Microsoft Office

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKs AND DUTIES ADDED FROM TIME TO TIME

 To apply, send your cover letter and CV to humanresources@top.ie 

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Forecourt Attendant
Location Ballina
Job Type part-time
Date Posted June 14 2018

Top Oil has a vacancy for a permanent part-time contract for a Forecourt Attendant. The position is based in Top Oil, Crossmolina Road, Ballina, Co. Mayo. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

Title:                                Forecourt Attendant

Reporting to:                   Forecourt Supervisor

 

Purpose of the Role: To ensure all yard sales activities are completed promptly and correctly while delivering excellent customer service.

 

 Main Duties/Responsibilities:

  •  To deal with customers in a friendly, efficient and helpful manner and be the main point of contact for fuel payment
  • Address customer queries/complaints to a friendly and efficient manner, escalating problems as and when required
  • To ensure all yard sales activities are carried out efficiently including price displays, cash handling, and daily yard reconciliation
  • To carry out general administration duties and tasks
  • To complete the necessary Health and Safety procedures
  • To carry out any other additional duties as required ensuring the smooth running of the depot
  • Maintain the general upkeep and appearance of the forecourt – Ensuring pumps are kept clean at all times
  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

 

Skills and Competencies

  • Customer service focused
  • Motivated, proactive and enthusiastic
  • Ability to work on their own initiative
  • Time management ability
  • Good organisational skills
  • Being courteous, professional and persistent

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

 

Interested Candidates can apply by sending there CV to humanresources@top.ie

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Accounts Payable Specialist
Location EastPoint Business Park
Job Type full-time
Date Posted June 11 2018

Top Oil has a vacancy for an Accounts Payable Specialist in our Accounts Department. This role is based in our Head Office Top Oil, Block P1 EastPoint Business Park, Dublin 3.  If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

 

Title:                           Accounts Payable Specialist

Reports to:                Financial Controller

 

Main Purpose of Job:

To work as a part of the Accounts Payable team, to ensure timely processing of all supplier invoices in line with month end timelines.  To work with both suppliers and internal staff to ensure adherence to the AP procedures.  To deal with supplier queries in a timely and effective manner to bring outstanding payments to a satisfactory conclusion. 

Main Duties/Responsibilities:

  • Assigned purchase invoices are processed, correctly coded and paid in an efficient and timely manner
  • Preparing monthly creditors reconciliations.
  • Preparation of bank reconciliations and related journals.
  • Assisting in the preparation of month end overhead accruals.
  • Update monthly accounts payable KPI reports.
  • Provide suitable cover for processing and payment of employee expenses.
  • Liaise with suppliers and internal departments on queries as requested.
  • Supplier Master Setup & Maintenance.
  • Work with Financial Controller to review and update accounts payable documents and procedures.
  • Assist reconciliations as required.
  • Other Ad hoc duties as required.

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.
  • Work with Finance to achieve Departmental goals.

Qualifications and Experience Required

  • A proven track record and experience of at least two years Accounts Payable experience or related role with demonstrable evidence of successful delivery of results
  • Experience using accounts payable software, preferably ERP
  • Knowledge of Microsoft Office Package, particularly Excel
  • Strong organisational and problem solving skills
  • Experience of working to deadlines
  • Good communication skills

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

Tedcastle Oil Products Unlimited Company is an equal opportunities employer

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Oil Tanker Driver
Location Castlebar
Job Type full-time
Date Posted June 07 2018

Top Oil has a vacancy for a Permanent Oil Tanker Driver. The position is based in Top Oil, Moneen Industrial Estate, F23 H243, Castlebar. If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:                      Depot Manager 

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

Vehicles: 

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

Vehicle Loading And Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards.
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures.
  • At all times handle oil giving due care and regard to the environment.
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

Experience and Qualifications

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

Personal Characteristics, Knowledge & Skills

  • Strong customer service skills and professional demeanour
  • Strong time management skills 
  • Ability to work under Health and Safety regulations
  • Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation

To apply, send your CV to humanresources@top.ie

Candidate Privacy Notice

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Oil Tanker Driver
Location Dublin
Job Type full-time
Date Posted May 30 2018

Top Oil has a vacancy for a Permanent Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area. If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

 

Title:                 Oil Tanker Driver

Reporting to:           Depot Manager 

 

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles: 

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

 

Experience and Qualifications

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

 

Personal Characteristics, Knowledge & Skills

  • Strong customer service skills and professional demeanour
  • Strong time management skills 
  • Ability to work under Health and Safety regulations
  • Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation

 

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Forecourt Attendant
Location Kilbarrack
Job Type part-time
Date Posted May 08 2018

Top Oil has a vacancy for a Part Time Forecourt Attendant. The position is based in Top Oil Service Station, Swan Nest Road, Kilbarrack, Dublin 5. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

Title:                             Forecourt Attendant (Part Time)

Reporting to:             Forecourt Supervisor

 

Purpose of the Role: To ensure all yard sales activities are completed promptly and correctly while delivering excellent customer service.

 Main Duties/Responsibilities:

  •  To deal with customers in a friendly, efficient and helpful manner and be the main point of contact for fuel payment
  • Address customer queries/complaints to a friendly and efficient manner, escalating problems as and when required
  • To ensure all yard sales activities are carried out efficiently including price displays, cash handling, and daily yard reconciliation
  • To carry out general administration duties and tasks
  • To complete the necessary Health and Safety procedures
  • To carry out any other additional duties as required ensuring the smooth running of the depot
  • Maintain the general upkeep and appearance of the forecourt – Ensuring pumps are kept clean at all times
  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

Person Specification:

Experience and Knowledge

  • Work Experience and Qualifications – Previous experience in a busy customer service role.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Disposition

  • Committed, enthusiastic and energetic individual.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, the Forecourt Assistant will operate in a multi-task environment and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Ability to lead, take charge, work on their own initiative.
  • Strong attention to detail.
  • Excellent IT skills.

 Skills and Abilities

The Forecourt Attendant will possess all of the following attributes:

  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management - Managing one\\'s own time and the time of others productively.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

https://www.linkedin.com/company/tedcastle-oil-products-limited

https://www.facebook.com/TOPOilFuelingIreland/?fref=nf

To apply for this position, send your cover letter and CV to humanresources@top.ie no later than Friday 11th May 2018.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Depot Manager
Location Kilkenny
Job Type full-time
Date Posted April 30 2018

Top Oil has a vacancy for a Depot Manager.  The position is based in Kilkenny in the Hebron Industrial Estate. If you have great people management skills, are flexible and willing to go the extra mile while effectively managing your team in a fast paced customer focused environment and are looking for an opportunity to further your career, please apply!

Title:                                  Depot Manager

Reporting to:                 Business Operations Manager

                                             Regional Manager

Primary Purpose of the Role:    

To manage the day to day depot activities to achieve greater efficiencies for the business and improved productivity within the team while achieving the budgeted volume & contribution. The role is suited to someone flexible, willing to go the extra mile while effectively managing the team in a fast paced customer focused environment.

Key Responsibilities

People Management

  • Management of the depot team drivers, administrators and customer service representatives) including, recruitment, training and performance management.

 

Administration, Processing & Account Management

  • Managing the office team to ensure month-end close off is completed on time to include bank reconciliations, stock management and account reconciliations
  • Responsible for achievement of a minimum of 90% pass grade on all process audits

 

 Trucks and Drivers

  • Responsible for ensuring that all plant and trucks are in safe working order through implementation of  preventative maintenance schedules
  • Achieve operational excellence and maximise synergies across the region through ongoing review of routing schedules and sensible management of staff working hours

 

Stocks

  • Manage all stock levels in the depots ensuring all procedures are followed

 

Finance & Costs

  • Manage all costs within the business to keep within budget and contribute towards achievement of monthly depot P&L’s for all sales, margins and overheads
  • Ensuring all invoices/PO’s are coded correctly and input into JDE

 

 Safety & Security

  • Responsible for ensuring that staff can work in a safe and secure environment and that all business is conducted in a safe manner
  • Responsible for ensuring that all operational and H&S policies and procedures are followed

 

Debtors

  • Overall management of domestic ledger
  • Leading the team to encourage domestic customers to pay by credit card/COD

Other

  • To complete as hoc administration duties as required to ensure the smooth running of the depot

 

Competencies & Requirements

  • People Management experience
  • Develop and maintain a good team spirit with all depot staff and encourage co-operation with other depots and departments
  • Operate at all times, in a customer friendly and supportive way with all internal customers
  • “Can do” attitude
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Senior Systems Administrator
Location EastPoint Business Park
Job Type full-time
Date Posted April 20 2018

Top Oil has a vacancy for a Senior Systems Administrator.   This position is based in EastPoint Business Park, Dublin 3, Ireland. You will always be focused on your customer and never lose sight of the importance of IT as a business tool for your colleagues.   You love solving problems and helping non-techies navigate IT.  If this sounds like you, please apply!

 Job Title:                    Senior Systems Administrator

Reporting to:            IS Manager

Primary Purpose of Job: The Senior Systems Administrator maintains the Head Office\DR Datacentres and provides technical assistance to computer users across the enterprise.

Main Duties / Responsibilities

  • Active Directory Administration and maintenance
  • Windows server Administration
  • VMWare cluster environment administration
  • Citrix Xenapp and Xenmobile administration
  • MS SQL administration
  • Sharepoint administration and support
  • Administer an Office 365 environment
  • PC admin tasks (software installs, updates) for Windows 7, Windows 10 and IGEL OS
  • Maintain Service Desk system for the office to ensure that all tickets are resolved as per SLA.
  • Use strong analytical skills to analyse and resolve technical issues relating to a broad range of IT hardware and software applications .
  • Provide support to the IT department as needed
  • Support on the documentation of procedures and processes in order to support the IT Helpdesk
  • Procure, install and configure user PCs, Laptops, Software, Phones, Printers and other devices as required
  • Maintain accurate hardware and software inventory and prepare periodic helpdesk activity reports
  • Participate in projects as required to facilitate improvements to business processes and/or infrastructure
  • Although based in head office, you will occasionally travel to other sites in the company

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff

Qualifications & Experience Required

  • Bachelor’s degree in Information Technology or related field
  • A minimum of 3-5 years IT Experience
  • Previous experience in IT Helpdesk including supervision of IT helpdesk ticketing system and liaising with 3rd party support
  • Advanced level experience and working knowledge of computer hardware, network printers, Windows operating systems, Citrix, Exchange Server\Office365
  • Advanced level experience on Active Directory-Users\Group and Policies
  • Sharepoint administration\Configuration\Support
  • MS SQL database support experience: Backups and maintenance plans, Windows and SQL login security, performance monitoring and tuning, SQL utilities and Configuration Managers, and Integration and Reporting Services.
  • Strong network experience which includes TCP/IP, MPLS,VPN, Wi-Fi, LAN, WAN, Switches and Cabling
  • Working experience of VMWare, Citrix, MS Office, Veeam, Server hardware and operating systems
  • Working experience of Mobile Device Management - Xenmobile
  • A broad technical knowledge will be required to meet the ever-changing challenges of the business.
  • Microsoft Certifications a distinct advantage
  • Working knowledge of Web technologies/Scripting an advantage

Personal Characteristics, Knowledge & Skills

  • Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation
  • Customer service oriented and professional demeanour
  • Ability to communicate effectively in writing and verbally, both formally and informally. Strong skills in compiling documentation.  Excellent active listening skills
  • Solid problem solving, critical thinking and root cause analysis skills
  • Strong time management skills, able to multitask and set priorities
  • Ability to work on own initiative
  • Fine attention to detail and quality of work
  • Ability to work in a team environment
  • Able to instruct or teach others on IT, especially remotely

Additional Requirements

As the company has locations across Ireland, there will be some travel involved therefore own transport and a full driving licence is required.  Appropriate mileage will be paid.

Other Conditions

As the business operates 7 days a week, there will be some requirement to provide cover or be on call outside of normal working hours.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKs AND DUTIES ADDED FROM TIME TO TIME

 To apply, send your CV to humanresources@top.ie no later than Friday 27th April 2018

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Depot Administrator/CSR
Location Dublin
Job Type full-time
Date Posted April 18 2018

We are a family-owned Irish oil company, dedicated to serving our customers across Ireland. We provide a true end-to-end solution, this means delivering quality from our tank to yours whether in industry, businesses, farms, homes or in your vehicle.

The bedrock of our success is our committed team. People are our passion, this ranges from the people we work with, our customers and those we look forward to serving in the future. We pride ourselves on being personable and on building long term relationships that last. Our DNA lies in the communities we have grown from over the past 200 years, from cities to rural heartlands.  It is those communities that are important to us. We are driven each day to offer our customers more than just a product, we offer an experience and a brand that you can trust.  For more information visit our linkedin page here

Top Oil has a vacancy for a Depot Administrator. The position is based in our Dublin Depot Top Oil, Promenade Road, Dublin 3. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

 

Title:                                  Depot Administrator/CSR

Reporting to:                   Depot Manager – Dublin

 

Primary Purpose of the Role: To assist in the smooth running of the depot on a day-to-day basis. Responsibilities will include processing and cash management, while ensuring proper stock procedures are in operation. Involvement in account reconciliations, credit control and drivers queries.

 

Main Duties/ Responsibilities

Customers

  • First point of contact on the phones ensuring all incoming calls are handled in an efficient manner
  • Actively converting price quotation queries into sales
  • Ensure that all customer queries are dealt with and resolved in a timely manner
  • Maintaining good relations with existing customers

 

Process

  • To ensure month-end close off is completed fully and on time each month
  • Carry out administration in relation to customer transactions including sales order entry, customer payments, credit collection along with cash & stock reconciliations
  • To ensure the bank reconciliation is completed on time and that all discrepancies have been investigated
  • To investigate discrepancies in figures where necessary

 

Accounts

  • Receipting in cash from customers & completing a daily lodgement
  • Entering and applying cash to the correct customer account
  • Entering discounts & credit notes

 

Stocks

  • Completing the daily depot reconciliation
  • Querying any discrepancies that may occur
  • Monitoring drivers’ sheets to ensure daily dips are completed by the drivers and highlighting any issues directly to them

 

Drivers

  • Effecting deliveries as soon as possible and in a safe and courteous manner
  • Working closely with the drivers to ensure smooth running the depot deliveries

 

Debtors

  • Contacting customers by phone on a regular basis to collect outstanding amounts.
  • Encouraging customers to pay by credit card or COD for their domestic delivery

 

Database Management

  • Ensuring on line order entry is the primary method of order entry
  • Setting up new domestic customers while the customer is on the phone ensuring data is accurate and complete

 

Business Generation

  • Actively targeting lapsed customers on a daily basis
  • Following up on sales calls that aren’t converted first time
  • Up selling to all customers in terms of drop size and products
  • Increasing new customers by a targeted number per month

 

Other

  • To complete ad hoc administration duties as required ensuring the smooth running of the depot

 

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff

Person Specification:

 

Experience and Knowledge

  • Work Experience and QualificationsA proven track record and experience in an administrative or role with demonstrable evidence of successful delivery of results. Excellent IT skills with knowledge of Microsoft Office package.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • SalesKnowledge of principles and methods for showing, promoting, and selling products or services. Knowledge of principles and processes for providing customer and personal services.

Disposition

  • Committed, enthusiastic and energetic, the Depot Administrator will have the drive, initiative and focus required in this busy diverse role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, the Depot Administrator will operate in a multi-task environment with deadlines and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Attention to detail and accuracy are your touchstone.
  • Excellent IT Skills and numerical ability.

 

Skills and Abilities

The Depot Administrator will possess all of the following attributes:

  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Time Management – Managing one’s own time and the time of others productively.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

 

To apply, send your cover letter and CV to humanresources@top.ie

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Permanent Oil Tanker Driver
Location Dublin
Job Type full-time
Date Posted April 18 2018

Top Oil has a vacancy for a Permanent Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area. If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:                      Depot Manager

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles:

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

 

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

 

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

 

The Person:

 

Experience and Knowledge:

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

 

Personality

  • Committed, enthusiastic and energetic, the Oil Tanker Driver will have the drive, initiative and focus required in this busy role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, you are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • You enjoy dealing directly with customers and your instinct is to make sure your customers are satisfied and are comfortable making sales or approaching potential customers. You create loyalty among your customers.
  • Attention to detail and accuracy are your touchstone.
  • You choose to work safely.

Skills and Abilities

Our driver will possess all of the following:

  • Excellent Driving Skills – With an ability to maintain your focus and stay alert to the challenges of driving a HGV, you are expert at controlling the performance of a vehicle and always practice defensive driving.
    • Problem Sensitivity & Critical Thinking — The ability to tell when something is wrong or is likely to go wrong. It does not necessarily involve solving the problem, only recognizing there is a problem. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
    • Control Precision— The ability to quickly and repeatedly adjust the controls and operations of a machine, equipment or a vehicle to exact positions.
    • Far & Near Vision— The ability to see details at a distance and to see details at close range (with prescription glasses if necessary).
    • Multi-limb Coordination— The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
    • Reaction Time— The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  •  Time Management – Managing one’s own time productively.
  • Social Perceptiveness— Being aware of others’ reactions and understanding why they react as they do.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

To apply, send your cover letter and CV to humanresources@top.ie

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Customer Service Representative
Location Cavan
Job Type temporary
Date Posted January 24 2018

Top Oil has a vacancy for an Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area.    If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:               Depot Manager

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles:

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

The Person:

 Experience and Knowledge:

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

Personality

  • Committed, enthusiastic and energetic, the Oil Tanker Driver will have the drive, initiative and focus required in this busy role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, you are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • You enjoy dealing directly with customers and your instinct is to make sure your customers are satisfied and are comfortable making sales or approaching potential customers. You create loyalty among your customers.
  • Attention to detail and accuracy are your touchstone.
  • You choose to work safely.

 

Skills and Abilities

Our driver will possess all of the following:

  • Excellent Driving Skills – With an ability to maintain your focus and stay alert to the challenges of driving a HGV, you are expert at controlling the performance of a vehicle and always practice defensive driving.
    • Problem Sensitivity & Critical Thinking — The ability to tell when something is wrong or is likely to go wrong. It does not necessarily involve solving the problem, only recognizing there is a problem. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
    • Control Precision— The ability to quickly and repeatedly adjust the controls and operations of a machine, equipment or a vehicle to exact positions.
    • Far & Near Vision— The ability to see details at a distance and to see details at close range (with prescription glasses if necessary).
    • Multi-limb Coordination— The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
    • Reaction Time— The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management - Managing one\\'s own time productively.
  • Social Perceptiveness— Being aware of others\\' reactions and understanding why they react as they do.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Marketing Executive
Location Dublin
Job Type part-time
Date Posted January 23 2018

Top Oil has a vacancy for a Marketing Executive. The position is based in our Head Office in EastPoint Business Park. If you have great organisational skills, strong IT skills, attention to detail and are ambitious, looking for an opportunity to gain valuable experience and work towards the next step in your career in a really busy Marketing Department, Please apply!

Title:                           Marketing Executive

Reporting to:            Marketing and Communications Manager

Primary purpose of the role: To effectively support the marketing function through administration, digital content and development of the marketing brand and support the rollout of the Marketing and promotional plan.

 

Main Duties and Responsibilities:

  • To promote the Top Oil brand internally and externally through coordination of activity with advertising, social and online in line with brand guidelines.
  • Support Marketing & Communications Manager on requirements as requested.
  • Support our wider team with requirements in line with marketing plan.
  • Coordinate the production of collateral in line with brand guidelines and budget constraints.
  • Drive consistency in the brand and act as a brand ambassador for all marketing requirements.

 

Social Media / Online:

  • Monitor and coordinate all social media channel activity in line with the social media plan, keeping content up to date, balanced between competitions, regions and engaging content. Targeted frequency of posts.
  • Monitor posts and respond appropriately, monitor outside office hours where required.
  • Update website with relevant news / promotions / content to reflect and in line with other business activity.
  • Foster and develop collaborative working in advising and supporting the delivery of the digital marketing agenda, which is aligned to the Marketing and Communications Strategy.
  • Be a champion of online communications and ensure that a proactive and open communications culture is promoted and sustained throughout the Organisation.
  • Provide creative ideas for marketing content and assist in the management of the Top Oil brand, ensuring that all digital marketing and communication activities reflect the brand, and its associated mission, vision, purpose, values and goals.

 

Marketing

  • Be the Administrator for the department’s online systems and manage user accounts.
  • Liaise with Marketing, IT and system vendors to maintain and develop appropriate systems.
  • Maintain collaborative partnerships with agencies and vendors.
  • Working knowledge of MS office, Excel etc., Google Ad Words/Analytics, SEO, Indesign is essential.
  • To complete ad hoc administration duties as required by management to ensure the smooth running of the department.

 

Technical

  • Update online activity and online order analysis and develop monthly reports for key stakeholders to review activity.
  • Prepare online newsletters and promotional emails and organise their distribution through various channels and gather analytics on success.
  • Acquire insight in online marketing trends, monitor competitor social media, websites and email newsletters and keep on file best practice.
  • Track, monitor and create timely reports that include analysis and tracking across the digital portfolio to measure performance of digital marketing efforts.

 

Launches / External Activity:

  • Coordinate design requirements with suppliers to ensure collateral development is in line with budgets and delivered in a timely manner.
  • Ensure any external activity is completed effectively and attend where appropriate to gather social media content. Ensure de brief of launches are completed with images to coincide. Work to always improve launches and use innovative ways to represent the brand.
  • Coordinate and monitor analysis of all campaign or project activity from activation through to redemption.

 

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

 

Person Specification:

 Experience and Knowledge

Work Experience and Qualifications:

  • 3rd level qualification in Marketing, Digital Marketing or associated discipline experience.
  • 2-3 years proven experience as Marketing Support or similar role within the energy sector or comparable, multi service organisation.
  • A proven track record of developing and delivering successful digital marketing campaigns within the sector or comparable, complex organisation.
  • Experience in design, direction and oversight of digital marketing campaigns.
  • Proven experience of managing a website, CMS and digital platforms.

 

Sales and Marketing: Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

Business Acumen: Understands business principles and language, including the fundamentals of finance and profitability. Uses this understanding to establish clear priorities for actions and to increase the performance and profitability of the Top Oil businesses.

 

Disposition

  • Committed, enthusiastic and energetic, the Marketing Executive will have the drive, initiative and focus required in this busy diverse role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, the Marketing Executive will operate in a multi-task environment with deadlines and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Analytical mindset and critical thinking, Attention to detail and accuracy are your touchstone.
  • Positive ‘can do’ attitude with focus on positioning Top Oil in the most effective way.

 

Skills and Abilities

The Marketing Executive will possess all of the following attributes:

  • IT: Excellent IT & Design applications skills: MS office, Excel etc.,Moz, Google Ad Words/Analytics, SEO, Indesign.
  • Communications: A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management: Managing one\'s own time and the time of others productively.
  • Attention to detail: Managing timelines against quality of work and focus on making every element of the marketing request the best it can be.
  • Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Working Abilities: Good interpersonal skills and a strong ability to work on own initiative while also working in a team environment. Ability to work to tight deadlines.
  • Full Driving Licence required – role may include visiting Depots & forecourts and attending weekend events on occasion
  • Ability to work beyond stated working hours in contract of employment when required.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Relief Oil Tanker Driver
Location Dublin Depot
Job Type full-time
Date Posted January 12 2018

Top Oil has a vacancy for an Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area.    If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:               Depot Manager

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles:

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

 

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

 

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

 

The Person:

 Experience and Knowledge:

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

 

Personality

  • Committed, enthusiastic and energetic, the Oil Tanker Driver will have the drive, initiative and focus required in this busy role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, you are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • You enjoy dealing directly with customers and your instinct is to make sure your customers are satisfied and are comfortable making sales or approaching potential customers. You create loyalty among your customers.
  • Attention to detail and accuracy are your touchstone.
  • You choose to work safely.

 

Skills and Abilities

Our driver will possess all of the following:

  • Excellent Driving Skills – With an ability to maintain your focus and stay alert to the challenges of driving a HGV, you are expert at controlling the performance of a vehicle and always practice defensive driving.
    • Problem Sensitivity & Critical Thinking — The ability to tell when something is wrong or is likely to go wrong. It does not necessarily involve solving the problem, only recognizing there is a problem. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
    • Control Precision— The ability to quickly and repeatedly adjust the controls and operations of a machine, equipment or a vehicle to exact positions.
    • Far & Near Vision— The ability to see details at a distance and to see details at close range (with prescription glasses if necessary).
    • Multi-limb Coordination— The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
    • Reaction Time— The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management - Managing one\'s own time productively.
  • Social Perceptiveness— Being aware of others\' reactions and understanding why they react as they do.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Accountant
Location EastPoint Business Park
Job Type temporary
Date Posted January 11 2018

Tedcastles Oil Products has a 6 month contract role for an Accountant reporting directly to the Financial Controller to cover a busy period within the business. They will work with the finance team of a large private company to produce the budgeting and forecasting information for the company. There will be involvement in financial reporting, management accounting and the year-end statutory audit.  Strong financial experience in a similar role is required.

Title:                                        Accountant

Reporting to:                      Financial Controller

Main Duties and Responsibilities

  • The preparation of the annual budget including, preparation of detailed sales and overhead budgets, summary P & L accounts and phased balance sheets and cash flows
  • Preparation of key management information on a monthly, quarterly and annual basis including budget versus actual variance analysis
  • Assisting with the yearend audit including the preparation of the year-end audit file, review of creditor reconciliations, drafting statutory accounts and other year-end work.
  • Other ad hoc items as they arise

 

Competencies and Requirements

Experience and Knowledge:

  • Work Experience & Qualifications – A qualified accountant (ACA, ACCA, CIMA) with a proven track record of at least 5 years post qualification experience. Prior experience of a large finance function would be an advantage.   Any other relevant qualifications in business or finance or law are desirable.
  • Technology Skills – Strong knowledge of MS Excel and JDE accounting systems experience advantageous but not essential.

Disposition

  • A self-starter, comfortable working on their own initiative with a willingness to take on responsibilities.
  • Strong attention to detail is at this person’s core.
  • Continuous improvement ethos.

Skills and Abilities

  • Communications - Ability to communicate effectively in writing and verbally, both formally and informally.
  • Judgment and Decision Making – Able to consider the relative costs and benefits of potential actions in order to choose the most appropriate one and who makes decisions based on both insight and relevant data.
  • Complex Problem Solving and Critical / Analytical Thinking - Identifying complex problems and reviewing related information to identify correct solutions.
  • Time Management - Managing one\'s own time, thoroughness in completing work tasks with an ability to prioritise and manage workloads productively.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled