Our Vacancies | Top Oil

Our Vacancies

Join the Top Oil team

Job Title Forecourt Attendant
Location Kilbarrack
Job Type part-time
Date Posted May 08 2018

Top Oil has a vacancy for a Part Time Forecourt Attendant. The position is based in Top Oil Service Station, Swan Nest Road, Kilbarrack, Dublin 5. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

Title:                             Forecourt Attendant (Part Time)

Reporting to:             Forecourt Supervisor

 

Purpose of the Role: To ensure all yard sales activities are completed promptly and correctly while delivering excellent customer service.

 Main Duties/Responsibilities:

  •  To deal with customers in a friendly, efficient and helpful manner and be the main point of contact for fuel payment
  • Address customer queries/complaints to a friendly and efficient manner, escalating problems as and when required
  • To ensure all yard sales activities are carried out efficiently including price displays, cash handling, and daily yard reconciliation
  • To carry out general administration duties and tasks
  • To complete the necessary Health and Safety procedures
  • To carry out any other additional duties as required ensuring the smooth running of the depot
  • Maintain the general upkeep and appearance of the forecourt – Ensuring pumps are kept clean at all times
  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

Person Specification:

Experience and Knowledge

  • Work Experience and Qualifications – Previous experience in a busy customer service role.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Disposition

  • Committed, enthusiastic and energetic individual.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, the Forecourt Assistant will operate in a multi-task environment and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Ability to lead, take charge, work on their own initiative.
  • Strong attention to detail.
  • Excellent IT skills.

 Skills and Abilities

The Forecourt Attendant will possess all of the following attributes:

  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management - Managing one\\'s own time and the time of others productively.
  • Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

https://www.linkedin.com/company/tedcastle-oil-products-limited

https://www.facebook.com/TOPOilFuelingIreland/?fref=nf

To apply for this position, send your cover letter and CV to humanresources@top.ie no later than Friday 11th May 2018.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Depot Manager
Location Kilkenny
Job Type full-time
Date Posted April 30 2018

Top Oil has a vacancy for a Depot Manager.  The position is based in Kilkenny in the Hebron Industrial Estate. If you have great people management skills, are flexible and willing to go the extra mile while effectively managing your team in a fast paced customer focused environment and are looking for an opportunity to further your career, please apply!

Title:                                  Depot Manager

Reporting to:                 Business Operations Manager

                                             Regional Manager

 

Primary Purpose of the Role:    To manage the day to day depot activities to achieve greater efficiencies for the business and improve productivity within the team while achieving the budgeted volume & contribution. The depot manager will be ultimately be responsible for the management of the sales team, drivers, contact centre and administration staff, will oversee all day to day depot operations, and will have involvement in and management of credit control.

 

The Job:

People Management

  • Management of the depot team including recruitment, training and performance management
  • Fostering an engaged culture where staff feel that they are part of a team and that their efforts on behalf of the company are appreciated
  • Developing an atmosphere where the staff feel comfortable in approaching you about concerns or ideas or suggestions that they may have
  • Identifying training needs, delivering training where appropriate or ensure that staff are booked onto company training programmes
  • Working closely with the drivers to ensure smooth running of depot deliveries
  • Holding check in meeting with your staff and drivers regularly
  • Adhering to company HR policies including payroll reporting, managing discipline and employee relations

Sales

Assist maximising the level of sales by:

  • Maintaining good relations with existing customers
  • Working with contact centre staff to ensure that resources are managed effectively for inbound call traffic and that calls are proactively handled to develop sales on both inbound and outbound calls
  • Working closely with the Regional Sales Manager to optimise all sales leads
  • Identifying all potential new customers and having a clear strategy to acquire them
  • Ensure that pricing policy is observed
  • Working closely with the Sales Reps. to facilitate the development of commercial business

 Trucks and Drivers

To make sure that all plant and trucks are in safe working order by:

  • Ensuring that drivers show due care for their vehicles
  • Implementing preventative maintenance schedules in line with company timelines
  • Ensuring that the trucks are clean and in a presentable condition and all times are presenting the Top Oil brand to best advantage
  • Approve all overtime hours in advance and ensure that rosters are operated to maximum efficiency to reduce or eliminate the requirement for overtime while complying with OWT requirements
  • To review the routing schedules to ensure that efficient, structured routes are planned for drivers and review the routing with depot teams to maximise any synergies across the region
  • Roster drivers including arranging cover for planned and unplanned absences such as illness
  • Ensuring daily dips are completed by drivers and reconciliation is completed properly on a daily basis

Debtors

Keep the level of debtors as low as possible by:

  • Proactively managing the depot customer base to minimise bad debts
  • Attending meetings with the Regional Credit Manager ensuring corrective action is taken
  • Identifying bad payers from the debtor’s list and actively addressing them
  • Encouraging customers to pay by COD for their domestic delivery or opt for a Budget Plan account

Stocks

Maintain adequate stock levels at all times by:

  • Monitoring drivers End Of Day activities to ensure all procedures are followed
  • Ensuring depot stocks are reconciled on daily basis
  • Investigating any discrepancies and advising the Direct team of any issues
  • Ensure that all stock records are kept up to date and accurate

 Costs

Manage all costs within the business to keep within budget by:

  • Getting multiple quotes for items of major expense
  • Ensuring invoices are sent to the AP section of the Accounts Department each month
  • Advising Accounts Payable on a monthly basis of any accruals
  • Adhering to the approval procedures and limits for any spending as prescribed by the Finance Department including that a PO is raised and completed where required
  • Monitoring P&L’s on a monthly basis to ensure all sales, margins and overheads are in line with budget

 Safety & Security

Ensure staff work in a safe and secure environment and that we conduct our business in a safe manner by:

  • Conduct Depot Induction for all staff including part time and temporary staff
  • Ensure that all security procedures are following when an employee leaves the business including recovering equipment such as mobile phones, keys etc. and confirming recovery to HR
  • Following all company procedures including operational, security and H&S policies and procedures
  • Bringing to the attention of management any deficiencies in safety or security and making recommendations where appropriate

Process and Procedures

  • Working with the Office Team to ensure all processing is closed off correctly and on time
  • To achieve a minimum of 90% pass grade on the process audits
  • To ensure all other Direct procedures are adhered to in full
  • To identify and investigate discrepancies and notify the Direct department

 Relationship with other Jobs

  • Work in association with Direct Staff and the Regional Credit Control Manager and other relevant head office staff such as HR, marketing, credit, finance etc.
  • Operate, at all times, in a customer friendly and supportive way with all internal customers

 

The Person:

 Experience and Knowledge

  • Work Experience and Qualifications – A proven track record and experience in a management or similar role with demonstrable evidence of successful delivery of results. A relevant 3rd level qualification or its equivalent in management or finance or sales or marketing and experience in the Oil Industry are desirable.
  •  Sales - Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems. Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique and coordination of people and resources.
  • Business Acumen - Understands business principles and language, including the fundamentals of finance and profitability. Uses this understanding to establish clear priorities for actions and to increase the performance and profitability of the TOP Oil businesses.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

 Personality

  • Committed, enthusiastic and energetic, the Depot Manager will have the drive, initiative and focus required in this busy diverse role. A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A strong relationship builder who is able to use their excellent interpersonal and coaching skills to develop constructive and cooperative working relationships with others, and maintain them over time.
  • Providing guidance and direction to direct reports, including setting SMART performance objectives and monitoring performance.
  • A highly motivated self-starter, the Depot Manager will operate in a multi-task environment with deadlines and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Attention to detail and accuracy are your touchstone.

 Skills and Abilities

The Depot Manager will possess all of the following attributes:

  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Sales - The ability to listen to and understand information and ideas presented through spoken words and sentences. The ability to communicate information and ideas in speaking so others will understand. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Judgment and Decision Making - A decisive and effective decision maker and problem solver with sound judgement who is able to consider the relative costs and benefits of potential actions in order to choose the most appropriate one and who makes decisions based on both insight and relevant data.
  • Management of Human Resources - Motivating, developing, and directing people as they work. Monitoring/Assessing performance of yourself and other individuals to make improvements or take corrective action
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Time Management - Managing one\'s own time and the time of others productively.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

To apply, send your cover letter and CV to humanresources@top.ie

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Senior IT Systems Administrator
Location EastPoint Business Park
Job Type full-time
Date Posted April 20 2018

Top Oil has a vacancy for a Senior IT Systems Administrator.   This position is based in EastPoint Business Park, Dublin 3. You will always be focused on your customer and never lose sight of the importance of IT as a business tool for your colleagues.   You love solving problems and helping non-techies navigate IT.  If this sounds like you, please apply!

 Job Title:                    Senior Systems Administrator

Reporting to:            IS Manager

Primary Purpose of Job: The Senior Systems Administrator maintains the Head Office\DR Datacentres and provides technical assistance to computer users across the enterprise.

Main Duties / Responsibilities

  • Active Directory Administration and maintenance
  • Windows server Administration
  • VMWare cluster environment administration
  • Citrix Xenapp and Xenmobile administration
  • MS SQL administration
  • Sharepoint administration and support
  • Administer an Office 365 environment
  • PC admin tasks (software installs, updates) for Windows 7, Windows 10 and IGEL OS
  • Maintain Service Desk system for the office to ensure that all tickets are resolved as per SLA.
  • Use strong analytical skills to analyse and resolve technical issues relating to a broad range of IT hardware and software applications .
  • Provide support to the IT department as needed
  • Support on the documentation of procedures and processes in order to support the IT Helpdesk
  • Procure, install and configure user PCs, Laptops, Software, Phones, Printers and other devices as required
  • Maintain accurate hardware and software inventory and prepare periodic helpdesk activity reports
  • Participate in projects as required to facilitate improvements to business processes and/or infrastructure
  • Although based in head office, you will occasionally travel to other sites in the company

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff

Qualifications & Experience Required

  • Bachelor’s degree in Information Technology or related field
  • A minimum of 3-5 years IT Experience
  • Previous experience in IT Helpdesk including supervision of IT helpdesk ticketing system and liaising with 3rd party support
  • Advanced level experience and working knowledge of computer hardware, network printers, Windows operating systems, Citrix, Exchange Server\Office365
  • Advanced level experience on Active Directory-Users\Group and Policies
  • Sharepoint administration\Configuration\Support
  • MS SQL database support experience: Backups and maintenance plans, Windows and SQL login security, performance monitoring and tuning, SQL utilities and Configuration Managers, and Integration and Reporting Services.
  • Strong network experience which includes TCP/IP, MPLS,VPN, Wi-Fi, LAN, WAN, Switches and Cabling
  • Working experience of VMWare, Citrix, MS Office, Veeam, Server hardware and operating systems
  • Working experience of Mobile Device Management - Xenmobile
  • A broad technical knowledge will be required to meet the ever-changing challenges of the business.
  • Microsoft Certifications a distinct advantage
  • Working knowledge of Web technologies/Scripting an advantage

Personal Characteristics, Knowledge & Skills

  • Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation
  • Customer service oriented and professional demeanour
  • Ability to communicate effectively in writing and verbally, both formally and informally. Strong skills in compiling documentation.  Excellent active listening skills
  • Solid problem solving, critical thinking and root cause analysis skills
  • Strong time management skills, able to multitask and set priorities
  • Ability to work on own initiative
  • Fine attention to detail and quality of work
  • Ability to work in a team environment
  • Able to instruct or teach others on IT, especially remotely

Additional Requirements

As the company has locations across Ireland, there will be some travel involved therefore own transport and a full driving licence is required.  Appropriate mileage will be paid.

Other Conditions

As the business operates 7 days a week, there will be some requirement to provide cover or be on call outside of normal working hours.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKs AND DUTIES ADDED FROM TIME TO TIME

 To apply, send your CV to humanresources@top.ie no later than Friday 27th April 2018

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Depot Administrator/CSR
Location Dublin
Job Type full-time
Date Posted April 18 2018

We are a family-owned Irish oil company, dedicated to serving our customers across Ireland. We provide a true end-to-end solution, this means delivering quality from our tank to yours whether in industry, businesses, farms, homes or in your vehicle.

The bedrock of our success is our committed team. People are our passion, this ranges from the people we work with, our customers and those we look forward to serving in the future. We pride ourselves on being personable and on building long term relationships that last. Our DNA lies in the communities we have grown from over the past 200 years, from cities to rural heartlands.  It is those communities that are important to us. We are driven each day to offer our customers more than just a product, we offer an experience and a brand that you can trust.  For more information visit our linkedin page here

Top Oil has a vacancy for a Depot Administrator. The position is based in our Dublin Depot Top Oil, Promenade Road, Dublin 3. If you have great organisational skills, strong attention to detail and are looking for an opportunity to further your career, please apply!

 

Title:                                  Depot Administrator/CSR

Reporting to:                   Depot Manager – Dublin

 

Primary Purpose of the Role: To assist in the smooth running of the depot on a day-to-day basis. Responsibilities will include processing and cash management, while ensuring proper stock procedures are in operation. Involvement in account reconciliations, credit control and drivers queries.

 

Main Duties/ Responsibilities

Customers

  • First point of contact on the phones ensuring all incoming calls are handled in an efficient manner
  • Actively converting price quotation queries into sales
  • Ensure that all customer queries are dealt with and resolved in a timely manner
  • Maintaining good relations with existing customers

 

Process

  • To ensure month-end close off is completed fully and on time each month
  • Carry out administration in relation to customer transactions including sales order entry, customer payments, credit collection along with cash & stock reconciliations
  • To ensure the bank reconciliation is completed on time and that all discrepancies have been investigated
  • To investigate discrepancies in figures where necessary

 

Accounts

  • Receipting in cash from customers & completing a daily lodgement
  • Entering and applying cash to the correct customer account
  • Entering discounts & credit notes

 

Stocks

  • Completing the daily depot reconciliation
  • Querying any discrepancies that may occur
  • Monitoring drivers’ sheets to ensure daily dips are completed by the drivers and highlighting any issues directly to them

 

Drivers

  • Effecting deliveries as soon as possible and in a safe and courteous manner
  • Working closely with the drivers to ensure smooth running the depot deliveries

 

Debtors

  • Contacting customers by phone on a regular basis to collect outstanding amounts.
  • Encouraging customers to pay by credit card or COD for their domestic delivery

 

Database Management

  • Ensuring on line order entry is the primary method of order entry
  • Setting up new domestic customers while the customer is on the phone ensuring data is accurate and complete

 

Business Generation

  • Actively targeting lapsed customers on a daily basis
  • Following up on sales calls that aren’t converted first time
  • Up selling to all customers in terms of drop size and products
  • Increasing new customers by a targeted number per month

 

Other

  • To complete ad hoc administration duties as required ensuring the smooth running of the depot

 

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff

Person Specification:

 

Experience and Knowledge

  • Work Experience and QualificationsA proven track record and experience in an administrative or role with demonstrable evidence of successful delivery of results. Excellent IT skills with knowledge of Microsoft Office package.
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • SalesKnowledge of principles and methods for showing, promoting, and selling products or services. Knowledge of principles and processes for providing customer and personal services.

Disposition

  • Committed, enthusiastic and energetic, the Depot Administrator will have the drive, initiative and focus required in this busy diverse role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, the Depot Administrator will operate in a multi-task environment with deadlines and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Attention to detail and accuracy are your touchstone.
  • Excellent IT Skills and numerical ability.

 

Skills and Abilities

The Depot Administrator will possess all of the following attributes:

  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Time Management – Managing one’s own time and the time of others productively.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

 

To apply, send your cover letter and CV to humanresources@top.ie

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Permanent Oil Tanker Driver
Location Dublin
Job Type full-time
Date Posted April 18 2018

Top Oil has a vacancy for a Permanent Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area. If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:                      Depot Manager

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles:

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

 

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

 

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

 

The Person:

 

Experience and Knowledge:

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

 

Personality

  • Committed, enthusiastic and energetic, the Oil Tanker Driver will have the drive, initiative and focus required in this busy role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, you are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • You enjoy dealing directly with customers and your instinct is to make sure your customers are satisfied and are comfortable making sales or approaching potential customers. You create loyalty among your customers.
  • Attention to detail and accuracy are your touchstone.
  • You choose to work safely.

Skills and Abilities

Our driver will possess all of the following:

  • Excellent Driving Skills – With an ability to maintain your focus and stay alert to the challenges of driving a HGV, you are expert at controlling the performance of a vehicle and always practice defensive driving.
    • Problem Sensitivity & Critical Thinking — The ability to tell when something is wrong or is likely to go wrong. It does not necessarily involve solving the problem, only recognizing there is a problem. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
    • Control Precision— The ability to quickly and repeatedly adjust the controls and operations of a machine, equipment or a vehicle to exact positions.
    • Far & Near Vision— The ability to see details at a distance and to see details at close range (with prescription glasses if necessary).
    • Multi-limb Coordination— The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
    • Reaction Time— The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  •  Time Management – Managing one’s own time productively.
  • Social Perceptiveness— Being aware of others’ reactions and understanding why they react as they do.

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME

To apply, send your cover letter and CV to humanresources@top.ie

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Customer Service Representative
Location Cavan
Job Type temporary
Date Posted January 24 2018

Top Oil has a vacancy for an Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area.    If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:               Depot Manager

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles:

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

The Person:

 Experience and Knowledge:

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

Personality

  • Committed, enthusiastic and energetic, the Oil Tanker Driver will have the drive, initiative and focus required in this busy role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, you are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • You enjoy dealing directly with customers and your instinct is to make sure your customers are satisfied and are comfortable making sales or approaching potential customers. You create loyalty among your customers.
  • Attention to detail and accuracy are your touchstone.
  • You choose to work safely.

 

Skills and Abilities

Our driver will possess all of the following:

  • Excellent Driving Skills – With an ability to maintain your focus and stay alert to the challenges of driving a HGV, you are expert at controlling the performance of a vehicle and always practice defensive driving.
    • Problem Sensitivity & Critical Thinking — The ability to tell when something is wrong or is likely to go wrong. It does not necessarily involve solving the problem, only recognizing there is a problem. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
    • Control Precision— The ability to quickly and repeatedly adjust the controls and operations of a machine, equipment or a vehicle to exact positions.
    • Far & Near Vision— The ability to see details at a distance and to see details at close range (with prescription glasses if necessary).
    • Multi-limb Coordination— The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
    • Reaction Time— The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management - Managing one\\'s own time productively.
  • Social Perceptiveness— Being aware of others\\' reactions and understanding why they react as they do.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Marketing Executive
Location Dublin
Job Type part-time
Date Posted January 23 2018

Top Oil has a vacancy for a Marketing Executive. The position is based in our Head Office in EastPoint Business Park. If you have great organisational skills, strong IT skills, attention to detail and are ambitious, looking for an opportunity to gain valuable experience and work towards the next step in your career in a really busy Marketing Department, Please apply!

Title:                           Marketing Executive

Reporting to:            Marketing and Communications Manager

Primary purpose of the role: To effectively support the marketing function through administration, digital content and development of the marketing brand and support the rollout of the Marketing and promotional plan.

 

Main Duties and Responsibilities:

  • To promote the Top Oil brand internally and externally through coordination of activity with advertising, social and online in line with brand guidelines.
  • Support Marketing & Communications Manager on requirements as requested.
  • Support our wider team with requirements in line with marketing plan.
  • Coordinate the production of collateral in line with brand guidelines and budget constraints.
  • Drive consistency in the brand and act as a brand ambassador for all marketing requirements.

 

Social Media / Online:

  • Monitor and coordinate all social media channel activity in line with the social media plan, keeping content up to date, balanced between competitions, regions and engaging content. Targeted frequency of posts.
  • Monitor posts and respond appropriately, monitor outside office hours where required.
  • Update website with relevant news / promotions / content to reflect and in line with other business activity.
  • Foster and develop collaborative working in advising and supporting the delivery of the digital marketing agenda, which is aligned to the Marketing and Communications Strategy.
  • Be a champion of online communications and ensure that a proactive and open communications culture is promoted and sustained throughout the Organisation.
  • Provide creative ideas for marketing content and assist in the management of the Top Oil brand, ensuring that all digital marketing and communication activities reflect the brand, and its associated mission, vision, purpose, values and goals.

 

Marketing

  • Be the Administrator for the department’s online systems and manage user accounts.
  • Liaise with Marketing, IT and system vendors to maintain and develop appropriate systems.
  • Maintain collaborative partnerships with agencies and vendors.
  • Working knowledge of MS office, Excel etc., Google Ad Words/Analytics, SEO, Indesign is essential.
  • To complete ad hoc administration duties as required by management to ensure the smooth running of the department.

 

Technical

  • Update online activity and online order analysis and develop monthly reports for key stakeholders to review activity.
  • Prepare online newsletters and promotional emails and organise their distribution through various channels and gather analytics on success.
  • Acquire insight in online marketing trends, monitor competitor social media, websites and email newsletters and keep on file best practice.
  • Track, monitor and create timely reports that include analysis and tracking across the digital portfolio to measure performance of digital marketing efforts.

 

Launches / External Activity:

  • Coordinate design requirements with suppliers to ensure collateral development is in line with budgets and delivered in a timely manner.
  • Ensure any external activity is completed effectively and attend where appropriate to gather social media content. Ensure de brief of launches are completed with images to coincide. Work to always improve launches and use innovative ways to represent the brand.
  • Coordinate and monitor analysis of all campaign or project activity from activation through to redemption.

 

Relationship with other Jobs

  • Operate, at all times, in a customer friendly and supportive way with both customers and staff.

 

Person Specification:

 Experience and Knowledge

Work Experience and Qualifications:

  • 3rd level qualification in Marketing, Digital Marketing or associated discipline experience.
  • 2-3 years proven experience as Marketing Support or similar role within the energy sector or comparable, multi service organisation.
  • A proven track record of developing and delivering successful digital marketing campaigns within the sector or comparable, complex organisation.
  • Experience in design, direction and oversight of digital marketing campaigns.
  • Proven experience of managing a website, CMS and digital platforms.

 

Sales and Marketing: Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

Business Acumen: Understands business principles and language, including the fundamentals of finance and profitability. Uses this understanding to establish clear priorities for actions and to increase the performance and profitability of the Top Oil businesses.

 

Disposition

  • Committed, enthusiastic and energetic, the Marketing Executive will have the drive, initiative and focus required in this busy diverse role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, the Marketing Executive will operate in a multi-task environment with deadlines and will be able to challenge themselves to exceed standards, striving for best in class. They are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • Analytical mindset and critical thinking, Attention to detail and accuracy are your touchstone.
  • Positive ‘can do’ attitude with focus on positioning Top Oil in the most effective way.

 

Skills and Abilities

The Marketing Executive will possess all of the following attributes:

  • IT: Excellent IT & Design applications skills: MS office, Excel etc.,Moz, Google Ad Words/Analytics, SEO, Indesign.
  • Communications: A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management: Managing one\'s own time and the time of others productively.
  • Attention to detail: Managing timelines against quality of work and focus on making every element of the marketing request the best it can be.
  • Performing Administrative Activities: Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Working Abilities: Good interpersonal skills and a strong ability to work on own initiative while also working in a team environment. Ability to work to tight deadlines.
  • Full Driving Licence required – role may include visiting Depots & forecourts and attending weekend events on occasion
  • Ability to work beyond stated working hours in contract of employment when required.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Relief Oil Tanker Driver
Location Dublin Depot
Job Type full-time
Date Posted January 12 2018

Top Oil has a vacancy for an Oil Tanker Driver. The position is based in Top Oil, Dublin Port and will deliver to our domestic and commercial customers in the Greater Dublin area.    If you hold a current HGV licence, ADR certificate and relevant CPC Certificates, are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Title:                                Oil Tanker Driver

Reporting to:               Depot Manager

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To collect payments as required from customers for deliveries received and to ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

  • To treat all customers in a professional and courteous manner.
  • To provide all customers with a safe and professional service in accordance with company delivery procedures
  • Maintain good relations with existing customers
  • Promote the company, service and products at all times
  • Be alert to sales opportunities and pass relevant leads to the Depot

 

Vehicles:

  • Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
  • Ensure the best care and use of the Company’s vehicle and equipment
  • Report vehicle defects to supervisor immediately

 

Vehicle Loading and Delivery:

  • Load/unload your vehicle safely in accordance with Company procedures and legal standards
  • Deliver oil to customers in a safe efficient manner in accordance with Company procedures
  • At all times handle oil giving due care and regard to the environment
  • Load your vehicle taking into consideration delivery route and load distribution required for each day.
  • Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

 

Administration: 

  • Complete the drivers stock reconciliation sheet on a daily basis
  • Complete a loading docket for each loading to your truck
  • Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
  • Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
  • Complete daily and weekly vehicle checklists as required
  • Read the Company Drivers Handbook carefully and follow the guidelines as required
  • Complete detailed written incident reports

 

Cash:

  • Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

 

Other

  • At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
  • Avoid loss or damage to goods or property
  • Participate in all company training and awareness programmes

 

The Person:

 Experience and Knowledge:

  • Must hold a current HGV licence, ADR certificate and relevant CPC Certificates
  • Experience in the oil industry is desirable but not essential

 

Personality

  • Committed, enthusiastic and energetic, the Oil Tanker Driver will have the drive, initiative and focus required in this busy role.
  • A heads up person, you will always be alert to your own performance and to the systems you work with and will analyse and consider what you could do to make improvements or take corrective action.
  • A highly motivated self-starter, you are not easily deterred when obstacles or delays are encountered, are organised and unflappable with a strong work ethic.
  • You enjoy dealing directly with customers and your instinct is to make sure your customers are satisfied and are comfortable making sales or approaching potential customers. You create loyalty among your customers.
  • Attention to detail and accuracy are your touchstone.
  • You choose to work safely.

 

Skills and Abilities

Our driver will possess all of the following:

  • Excellent Driving Skills – With an ability to maintain your focus and stay alert to the challenges of driving a HGV, you are expert at controlling the performance of a vehicle and always practice defensive driving.
    • Problem Sensitivity & Critical Thinking — The ability to tell when something is wrong or is likely to go wrong. It does not necessarily involve solving the problem, only recognizing there is a problem. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
    • Control Precision— The ability to quickly and repeatedly adjust the controls and operations of a machine, equipment or a vehicle to exact positions.
    • Far & Near Vision— The ability to see details at a distance and to see details at close range (with prescription glasses if necessary).
    • Multi-limb Coordination— The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
    • Reaction Time— The ability to quickly respond (with the hand, finger, or foot) to a signal (sound, light, picture) when it appears.
  • Communications – A confident communicator with the ability to communicate effectively in writing and verbally, both formally and informally. A skilled active, empathetic listener, you are able to give full attention to what others are saying and take the time to understand the points being made.
  • Time Management - Managing one\'s own time productively.
  • Social Perceptiveness— Being aware of others\' reactions and understanding why they react as they do.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled
Job Title Accountant
Location EastPoint Business Park
Job Type temporary
Date Posted January 11 2018

Tedcastles Oil Products has a 6 month contract role for an Accountant reporting directly to the Financial Controller to cover a busy period within the business. They will work with the finance team of a large private company to produce the budgeting and forecasting information for the company. There will be involvement in financial reporting, management accounting and the year-end statutory audit.  Strong financial experience in a similar role is required.

Title:                                        Accountant

Reporting to:                      Financial Controller

Main Duties and Responsibilities

  • The preparation of the annual budget including, preparation of detailed sales and overhead budgets, summary P & L accounts and phased balance sheets and cash flows
  • Preparation of key management information on a monthly, quarterly and annual basis including budget versus actual variance analysis
  • Assisting with the yearend audit including the preparation of the year-end audit file, review of creditor reconciliations, drafting statutory accounts and other year-end work.
  • Other ad hoc items as they arise

 

Competencies and Requirements

Experience and Knowledge:

  • Work Experience & Qualifications – A qualified accountant (ACA, ACCA, CIMA) with a proven track record of at least 5 years post qualification experience. Prior experience of a large finance function would be an advantage.   Any other relevant qualifications in business or finance or law are desirable.
  • Technology Skills – Strong knowledge of MS Excel and JDE accounting systems experience advantageous but not essential.

Disposition

  • A self-starter, comfortable working on their own initiative with a willingness to take on responsibilities.
  • Strong attention to detail is at this person’s core.
  • Continuous improvement ethos.

Skills and Abilities

  • Communications - Ability to communicate effectively in writing and verbally, both formally and informally.
  • Judgment and Decision Making – Able to consider the relative costs and benefits of potential actions in order to choose the most appropriate one and who makes decisions based on both insight and relevant data.
  • Complex Problem Solving and Critical / Analytical Thinking - Identifying complex problems and reviewing related information to identify correct solutions.
  • Time Management - Managing one\'s own time, thoroughness in completing work tasks with an ability to prioritise and manage workloads productively.
THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES ADDED FROM TIME TO TIME
To apply, send your CV to humanresources@top.ie
MoreLess Info
Position Filled